What does a site manager's day look like in Santix?
A site manager's work in Santix follows the same order every day: the morning walk, snag and task follow-up, decisions on incoming revision requests, then progress and the day's close. The example below is an ordinary day on a seven-storey residential job like our sample project "Ataşehir Blok B" (project code ATB-02). Figures are examples, not customer data. The app interface is Turkish, so screen names are given in Turkish with a translation.
07:30: five minutes in the site office
The first screen is "Özet" (overview), with tiles for overall progress, open tasks, payments awaiting approval and expiring documents, plus a list of upcoming reminders. This morning it shows that the six-monthly scaffold inspection report expires in 12 days, one subcontractor payment is waiting for approval and four pins sent for checking yesterday are awaiting inspection. The site manager plans the day around that.
08:00: the site walk
With an iPad or phone the site manager goes to the ground floor and opens "A-101 Zemin kat planı" under "Paftalar" (drawings). In bathroom Z-03 the wall tile grout is missing. They tap that exact spot, choose the snag type ("Eksik / kusur"), title it "#14 Banyo seramik derzi eksik", take a photo, record a short voice note, assign it to the tiling subcontractor and set Friday as the due date. The pin is stored at its position on the drawing and linked to its room, so nobody has to describe which bathroom on which floor.
The basement has no signal. The header reads "Çevrimdışı · 3 bekleyen" (offline, 3 pending); pins, photos and the voice note wait on the device and upload on their own once the connection is back. If the drawings were downloaded over Wi-Fi with "Tümünü indir" (download all), they are on the device too. More on the offline field app page.
10:30: work awaiting inspection
In "İşler ve notlar" (tasks and notes) the site manager filters by "assigned to me", "overdue", status and person, then walks to the four items the subcontractor moved to "Kontrol bekliyor" (awaiting inspection) yesterday. Three are fine and get closed; one is missing silicone, so the pin goes back to "in progress" with a comment. The subcontractor is notified and sees the comment and the site manager's photo under the pin.
13:30: a revision request
A field engineer found a column clashing with a door opening in the second-floor corridor and raised a revision request. It arrives in the "Onayınızı bekleyen" (waiting for your approval) tab. The site manager measures on site; if the problem is real they choose "approve and send to architect" with an optional note, and the architect is notified. If it can be solved on site they reject it; a reason is mandatory and the request never reaches the architect. The full flow is on the revision tracking page.
17:00: progress and the day's close
The site manager marks finished work on the drawing: they draw the area where floor tiling is done in the third-floor flats, or mark a whole room as complete. Santix computes the percentage by work type: tiling from net floor area, paint from wall area. Room progress rolls up into linked tasks, and tasks into the schedule, so the project manager sees progress the next morning without calling site. See progress tracking.
What are the weekly and monthly jobs?
Alongside the daily loop, the site manager's weekly and monthly work also lives in Santix: the coordination meeting, schedule updates, subcontractor payments and document renewals.
Weekly coordination meeting
On Monday the iPad is put on the screen. The "Geciken" (overdue) and "Kritik yol" (critical path) filters are applied; the red line in the Gantt shows which critical tasks are slipping. Each subcontractor's open pins and late tasks are filtered by person. Decisions are written as comments under the relevant pin or task, so there are no separate minutes to transcribe.
Month end: the subcontractor's progress payment
The hakediş is entered under "Bütçe" (budget) in payments and progress payments. The person entering it types the cumulative value of work to date, excluding VAT; Santix subtracts previous payments to get this period's gross amount. Then retention, advance recovery, withholding tax (5 %), stamp duty (9.48 per mille), VAT withholding (4/10) and any penalty are applied.
| Example: tiling subcontractor, payment no. 3 | Amount |
|---|---|
| Cumulative work to date (excl. VAT) | ₺300,000 |
| Previous payments | ₺200,000 |
| This period, gross | ₺100,000 |
| Payable after deductions, VAT and withholding | ₺89,552 |
When it is sent for approval, it lands in the site manager's approvals list. They compare the figures with progress on site and approve, or reject with a reason. If the payment's lira value exceeds the organisation's threshold, the owner must approve after the site manager; the default threshold is ₺500,000. The line-by-line calculation is in the progress payment guide.
Document renewals
The building permit, all-risk policy, scaffold and crane inspection reports and health and safety certificates sit under "Evrak" (documents). When a new report arrives, the site manager photographs it with "Belge tara" (scan document); type, number and dates are read from the page, checked and saved. Reminders arrive 30, 14, 7 and 1 day before expiry. What to track is listed in the site document checklist.
What can a site manager see and change?
On their project the site manager reads and writes the budget, contracts, procurement, documents, drawings, rooms, tasks and schedule. They are the role that approves revision requests and subcontractor payments; within the organisation only the owner can give those two approvals as well.
| Module | Site manager's access |
|---|---|
| Budget and progress payments | Full level by default; enters lines and payments, approves payments |
| Contracts | Views, drafts and edits |
| Procurement and bids | Raises requests, enters bids, compares, decides |
| Official documents | Views, adds, edits |
| Drawings | Views, uploads, adds new versions |
| Rooms | Edits room data, reports deviations |
| Pins and tasks | Sees all pins, edits and closes any pin |
| Revision requests | Raises, approves or rejects, closes after the architect answers |
| Progress | Marks and corrects |
| Schedule | Adds and links tasks, saves the baseline |
| Users and invites | Creates invite codes for their own project |
| Organisation, seats, plan and payment | Hidden |
The site manager's budget level is "full" by default; the owner or organisation admin can lower it to "summary" per person. All roles side by side are in the roles and permissions table.
Which screens do they use?
Most time is spent in the "Saha" (site) section of the sidebar: drawings, rooms, tasks and notes, revisions. In the "Proje" section they use the schedule, contracts, procurement, budget and documents. On a phone the bottom bar holds overview, drawings, tasks and schedule; the rest is under "Menü".
- Drawings: dropping pins, tapping a room to open its data sheet, overlaying two versions with an opacity slider.
- Rooms: net area, clear height, wall and ceiling area, finishes, door and window list; "Sapma bildir" (report deviation) when the site differs from the drawing.
- Tasks and notes: a snag list filtered by type, status, priority and person, with comments and history on each pin.
- Revisions: tabs for waiting for your approval, open, closed and all.
- Budget: planned versus actual, approvals, payment breakdown.
- Documents: time-limited papers with badges such as "Yaklaşıyor · 12 gün sonra" (due in 12 days).
Common site manager problems and what Santix does about them
The table lists problems site managers describe most often and the screen in Santix that deals with each. Santix does not make these problems disappear; it keeps the record in one place and on the drawing.
| Problem | In Santix |
|---|---|
| "Was this snag fixed?" is answered by scrolling back through WhatsApp | The pin's status, assignee, due date and history |
| A foreman builds from an old PDF | One current drawing version; pins move from the old version to the new |
| The architect has not answered and nobody knows who is waiting | Revision status: sent to architect, under review |
| Formulas break in the payment spreadsheet | Cumulative calculation and deductions on one screen, with an approval chain |
| An inspection report expires unnoticed | Notifications 30, 14, 7 and 1 day before expiry |
| No signal in the basement | Offline recording, sync when the connection returns |
What does Santix not do for a site manager?
Santix does not replace the statutory site diary; the ministry's electronic site diary (Şantiye-M) is a separate obligation. Timesheets, personnel entry and exit, material stock and store tracking, and plant hours are not in Santix. It does not make payments, talk to banks or issue e-invoices; it holds the payment calculation and its approval status. Tax rates are general rates, so confirm them with your accountant for your job. How to keep a daily report is covered in the daily site report guide.
Frequently asked questions
What happens if the site manager rejects a revision request?
It moves to "Şef reddetti" (rejected by site manager) and never reaches the architect. A reason is mandatory. The field engineer who raised it is notified and can correct the description and resubmit.
Can I drop pins in a basement with no connection?
Yes. Pins, photos, voice notes and status changes are stored on the device and sync when the connection returns. Download the drawings over Wi-Fi with "Tümünü indir" so they are on the device too.
Is a progress payment paid as soon as the site manager approves it?
Santix does not make payments; it tracks approval status. If the lira value exceeds the organisation threshold, the owner approves after the site manager; once paid, the record is marked as paid.
Does the site manager see the company subscription?
No. Plan, seats and payment are visible to the owner and organisation admin. The site manager can only create invite codes for their own project.
Can a subcontractor close their own work without the site manager seeing it?
No. A subcontractor can move their work at most to "awaiting inspection". Done and closed are set by the site manager, project manager or owner.
Can I open the budget to a field engineer?
Budget visibility is changed by the owner or organisation admin. At "summary" level a field engineer sees planned, actual, pending and committed totals, but not lines or payment details.
I run two sites at once. How are they kept apart?
Each project has its own drawings, tasks and budget. You switch between projects from the home screen, and your role is set separately on each project.